All Winter Creative Writing Workshop students and staff stay on-site at Heartland Center, about 15 miles from the Kansas City international airport.
The center offers comfortable living arrangements and 3 meals per day (includes dinner Friday night and breakfast Wednesday morning). Rooms are hotel-style and shared.
We are unable to accommodate students who want to stay off-site but attend sessions and critiques. We cannot make exceptions. Accompanying parents may, of course, choose to stay off-site if they would prefer.
Friday, December 29, 2017 – Wednesday, January 3, 2018
Friday, Dec. 29 – Check-in begins at 3:00 p.m. Do not arrive on-site before 1:00 p.m. Dinner is at 6:00 p.m. A short meeting will follow, at 7:00 p.m., to review the rules and the week ahead, followed by fun, visiting, and games.
Saturday, Dec. 30 – 9:00 a.m. through evening session; followed by New Year’s Eve festivities
Sunday, Dec. 31 – 9:00 a.m. service followed by sessions through evening
Monday, Jan. 1 – 9:00 a.m. through evening session
Tuesday, Jan. 2 – 9:00 a.m. through evening session
Wednesday, Jan. 3 – Breakfast. Check out of dorms by 10:00 a.m. Leave Heartland Center by noon.
This is a 100% NUT-FREE event.
Some attendees have severe, life-threatening peanut/nut allergies.
Thank you for your understanding and compliance!
Meals & Lodging
Includes breakfast, lunch, and dinner Saturday morning through Tuesday night, PLUS dinner on Friday night and breakfast Wednesday morning.
When you make your balance payment (student) or purchase a meal ticket (parent), you will have an opportunity to list dietary restrictions and food allergies of any kind.
Rooms in the Girls’ Dorm have two double beds, two occupants to a bed. Rooms in the Boys’ Dorm have three twin beds. If you are willing to pay for more than one spot in a room, we may be able to give you your own double bed or your own room, depending on space. Please share your request with us by email.
Each room has its own full bathroom. Bed linens, pillows, blankets, and towels are provided.
We no longer take roommate requests by email.
You will have an opportunity to request one or more roommates when you pay your student balance (student) or purchase an accommodation ticket (parent). The Boys’ Dorm is 3 to a room of 3 twin beds; the Girls’ Dorm is 4 to a room of 2 full-size beds. Matching roommate requests must be submitted by all parties.
• Parents may pay for more than one accommodation spot if they do not wish to share a full-size bed (Girls’ Dorm) or room.
• If you are coming as a married couple and wish to room together, please email email@example.com about availability. It may be possible, but will depend on the number of attendees.
• Same-gender parents are roomed with the student unless otherwise indicated on the ticket forms.
Airport Shuttle Service
The $30 optional airport shuttle provides pick-up service from Kansas City International Airport (flight code MCI) to the workshop on Friday, December 29, and return service to KCI on Wednesday, January 3.
General service times:
– Friday, Dec. 29: 1:00–6:00 p.m., Central
– Wednesday, Jan. 3: through 11:45 a.m., Central
We will not leave you stranded at the airport if your flight is delayed, etc., but please book your flights with these run times in mind so that you do not miss out on any activities, or spend hours waiting in the airport. The Kansas City airport does not have many food options for long waits.
To take advantage of this service you must purchase your ticket by December 15.
• Unlike years past, you will enter your flight information when you purchase your ticket, in an online form.
• When making flight reservations, please note that KCI is short for Kansas City International, but “MCI” is the official flight code.
• If you only need the shuttle service in one direction, please purchase the shuttle ticket (type “N/A” in non-applicable fields), and then email firstname.lastname@example.org to request a 50 percent refund.
• If you have any questions about flight scheduling, please contact us prior to purchasing your flight tickets.
• Shuttle service may be handled by a reputable third party. We will try to coordinate pick-up and return times with your schedule, but you may encounter some wait time at the airport.
Registration + lodging + meals ……….. $595
• The price includes a workshop t-shirt.
• Students must make a fully-refundable $100 deposit to apply. The remaining $495 is due by November 20.
** There is also a $1.00 logistical fee because the parent ticket form requires a baseline price. **
Lodging ……………….. $160
Meal plan …………….. $175
The Galadriel Scholarship
A member of the extended One Year Adventure Novel family has created a special fund to help three people come to the Winter Creative Writing Workshop. Three applicants will receive $300 each toward their costs!
We have named the scholarship after the Lady Galadriel because Galadriel of Lothlorien gave thoughtful gifts to each member of the fellowship according to their need. The Winter Workshop has sometimes been compared to visiting Lothlorien (as the Summer Workshop’s been compared to visiting Rivendell); what better way to name this scholarship? The anonymous lady who has made this gift (the same person who funded two $300 scholarships last year) says that this is her way of “giving back for all the countless times someone came to my rescue.”
These scholarships are intended to help students who demonstrate financial need. If you aren’t sure whether your financial hardship is serious enough to warrant consideration, apply anyway. There is no harm in applying. The deadline to be considered is 11:59 p.m. Central Time, November 6. We will communicate decisions by November 16.
If you already applied for a scholarship, you will be automatically considered for the Galadriel Scholarship.
Would you like to help make the Winter Creative Writing Workshop possible for somebody else? Most attendees are not able to work full-time, whether because they are in school or due to other commitments. Coming up with the funds to attend can be a challenge. We are constantly amazed and inspired by the lengths students go to make it to the Winter Workshop. You can be part of their journey!
Please donate before November 16, 2017, if you would like your gift to help a 2018 attendee. (We respond to scholarship requests by November 16.) One hundred percent of donated money will go to a student with financial need!
Full refunds are issued for cancelations made by 11:59 p.m. Central Time on November 30, 2017. After November 30, we cannot refund your deposit.
Video or audio recording of any part of the sessions is strictly prohibited. This includes cell phone and pocket-camera videos. Please respect this policy.
Videos taken during free time are permitted as long as all participants agree to be filmed. (Photos are welcome.)
The Country Club Plaza – KC
The Nelson-Atkins Art Museum
National World War I Museum at Liberty Memorial
Union Station | Kansas City Museum
Science City – for kids
Arabia Steamboat Museum
Negro Leagues Baseball Museum
Kansas City Jazz Museum: The Blue Room
Toy & Miniature Museum of KC
American Royal (rodeo, horse shows, etc.)
The John Wornall House Museum